Create a PDF from a Digital Publishing Suite app

It’s no secret that I’m a huge fan of Adobe’s Digital Publishing Suite (DPS) but that doesn’t mean I think it’s all sunshine, lollipops, and rainbows. There’s plenty of room for improvement especially when it comes to client reviews. While anyone you share a DPS folio with can readily view the app on an iPad, it’s not quite so simple for them to send you feedback.

With other types of workflows, you could just export a PDF out InDesign and in a matter of a few seconds you have something for the client to review and add comments to. That’s not so simple with a DPS app because most of the interactivity for the app won’t be visible in the PDF, even if you choose interactive PDF as the output.

Among the items that will be missing are: hidden states in multi state objects (MSO), image sequences, and web content overlays. You can get around some of this by creating multiple PDFs and choosing to display interactive features but you’ll need to create a new PDF for each state of an MSO. But that still won’t help with web content or image sequences.

Enter Dropbox

As long as you don’t need live text in your PDF, here’s a down and dirty method I’ve been using quite successfully. The first thing you’ll need is a Dropbox account. If you don’t have one, you can sign up at Dropbox.com  and you’ll get 2.5 gigabytes of storage for free. If you’ve never heard of Dropbox or don’t quite know how it works, you can learn about it here. Once you’ve registered, you’ll need to install Dropbox on your computer and the Dropbox app on your iPad (this method should work equally well on an Android device).

Here’s the key: On your desktop, enable Camera Upload in your Dropbox preferences and do the same in the Dropbox app settings on your iPad. Camera Uploads is a feature that automatically detects image and video formats and syncs them to your Dropbox enabled devices. As a side benefit, Dropbox will give you more storage space by enabling this feature.

Dropbox settings

iPad: Dropbox settings with camera uploads enabled.

Enable Camera Uploads in your Dropbox preferences.

Desktop: Enable Camera Uploads in your Dropbox preferences.

With that out of the way, you’re ready to go.

Launch the Adobe Content Viewer, open the folio and take screenshots of each page in the app. This is a very easy process and is done by pressing the home and power buttons simultaneously. You’ll see the screen flash for an instant to confirm that the screenshot has been taken. Swipe to the next screen, or if you have an MSO or other animation take shots of each state. Lather, rinse, repeat, until you’ve taken screenshots of everything the client will need in order to review the app.

Close the Adobe Content Viewer and launch the Dropbox app on your iPad. Tap the photos button and watch as your screenshots are synced to your computer.

Dropbox Camera Upload

Files being synced to Dropbox Camera Uploads folder.

 

On to Adobe Acrobat

Now that we have all of our screenshots, we’re going to use Acrobat to quickly create a PDF for the client. Open Acrobat and choose File > Create > Combine Files into a Single PDF. In the box that launches, click on options and make sure that Single PDF is selected. Then just drag all of your screenshots into into Acrobat. By default they should be in the order you created them but if they’re not, you can just drag them around to put them in the proper order. Click Combine Files and your PDF will be created.

Acrobat's Combine files feature.

Acrobat’s Combine files feature.

Finally, email the PDF to the client. If they don’t have the full version of Acrobat make sure they have the free Adobe Reader XI installed. With it, they’ll be able to add comments and markups, save the file and email it back to you. This is important since earlier versions or Reader did not permit commenting without saving the PDF specifically with that capability.

A couple of notes here. If you have a ton of photos on your iPad they will all be synced initially so be prepared for that. If you have an iPad with a cellular data plan you may want to turn off the Use Cellular Data option in the Dropbox app to keep from eating into your data.

 

By | 2013-02-04T07:42:07+00:00 February 4th, 2013|Acrobat, Adobe, Digital Publishing Suite, Dropbox, InDesign, Tips, Tutorial|25 Comments

25 Comments

  1. Scott Citron February 4, 2013 at 9:45 am - Reply

    Great tip, Bob! And if you’re new to Dropbox, please use this link (http://db.tt/A15pQhWj) when signing up for your free account. Doing so will give you an extra 500 MB, and me an extra 1 GB of free bonus space. Hard to beat, right?

  2. Bob
    Bob February 4, 2013 at 9:57 am - Reply

    Thanks, Scott. You haven’t used up all of your Dropbox referrals yet? 🙂

  3. Anne-Marie Concepcion February 4, 2013 at 10:41 am - Reply

    Cool, but why wouldn’t you just export the pages to PDF from the source ID files? What is different?

    Congrats on the blog Bob!

    -AM
    PS Reader X can add comments and markup, and save, too, for any PDF.

  4. Bob
    Bob February 4, 2013 at 10:46 am - Reply

    Thanks for the note about Reader X adding commenting, AM!

    As I mentioned in the post, you’d need a separate PDF for every state of an MSO and you wouldn’t get anything for web content overlays.

  5. Keith Gilbert February 4, 2013 at 3:32 pm - Reply

    Very clever Bob! Great post.

  6. Bob Bringhurst February 4, 2013 at 6:52 pm - Reply

    Great post, Bob. Customers are asking all the time how to review DFS articles–especially articles with lots of slideshow states.

  7. Prabhjyot kaur February 5, 2013 at 9:24 am - Reply

    Great Post Bob!

  8. Anne-Marie Concepcion February 5, 2013 at 9:54 am - Reply

    ah, got it. Forgot about the web overlays!

    Still need to take screenshots of each state in an MSO on the iPad though, I assume.

    AM

  9. Anne-Marie Concepcion February 5, 2013 at 9:56 am - Reply

    AM: Yes, as he said in the post. Read the post, woman!

    (sorry Bob) ;-D

  10. Bob
    Bob February 5, 2013 at 10:04 am - Reply

    You can get the states of the MSOs out of InDesign but you need to do each state individually by displaying the state, export as print PDF with include appearance for interactive elements enabled and then combine all the pages into one PDF. Not an ideal solution for a 30-40 state MSO.

    I realize my solution isn’t perfect either, but in addition to getting it done fast, it also allows the client to create the PDF as long as they have Acrobat (or any other PDF creator capable of doing this).

  11. Rick February 5, 2013 at 10:06 am - Reply

    I’m assuming this is a Windows workflow. The easiest way to take screenshots on a Mac is shift+command+4 and then tap the spacebar. This will allow you to capture any open window.

    • Scott Citron February 5, 2013 at 10:33 am - Reply

      I believe Bob is talking about talking screen shots on an iPad, not in Mac OSX.

  12. Bob
    Bob February 5, 2013 at 10:32 am - Reply

    Rick, this about taking screenshots on an iPad…sorry if that wasn’t clear.

  13. Anne-Marie Concepcion February 5, 2013 at 10:44 am - Reply

    Thank you, Bob.

    Users can follow the same steps to create PDFs out of eBooks on the iPad, too. I have not found a solution for printing to PDF, even Adobe Digital Editions throws up an alert, “This operation is not allowed” when trying to print to PDF or even view as PDF in Preview.

  14. Kevin Hensels February 7, 2013 at 10:05 am - Reply

    Great post Bob,

    It’s something that’s been asked a million times and now I can finally say “Sure, I’ll send a pdf”.

    Thank you for the great tip!

    • Bob
      Bob February 7, 2013 at 11:25 am - Reply

      I’m glad you found it helpful, Kevin.

  15. Mike Witherell February 8, 2013 at 9:42 am - Reply

    Great article, Bob!

    Ha! It reminds me of what David Blatner said at PePcon 2 years ago: “What’s wrong with using a PDF!?” I am still a bit shocked that so little interactivity of PDF is allowed onto digital tablets! Or that Acrobat Reader on tablets supports so little of a well-matured technology. It feels like the way we produce ePubs and DPS is like using a computer in the late 1970s. Still typing code manually!

    • Bob
      Bob February 8, 2013 at 10:06 am - Reply

      Hi Mike!

      DPS is not a “well-matured technology.” It’s only a couple of years old and still in its infancy. It’s getting better and I suspect there will eventually be ways to create a reviewable PDF without jumping through these kinds of hoops.

  16. Rick Borstein February 21, 2013 at 12:06 am - Reply

    Another method is to take the screen shots in Reflector (Mac/Win) which mirrors the iPad screen. Then you can assemble all of the slides locally.

    • Bob
      Bob February 21, 2013 at 10:02 am - Reply

      Hi Rick, I love Reflector. It’s a one of a kind app and great for presenting.

      But I still prefer this method since all of the screenshots can be done very quickly without switching between the desktop and the iPad. And the files are assembled on the desktop since Dropbox will sync them very, very quickly.

      For anyone unfamiliar with Reflector, you can find details here: http://www.reflectorapp.com/

  17. Renea Leathers March 25, 2013 at 3:25 pm - Reply

    I use the same workflow idea, but instead of using Acrobat to create the PDF, I use Bridge.
    Navigate to the Dropbox folder in Bridge > Select all images > Go to the OUTPUT tab > Pick PDF > Set Layout to 1 column and 1 row.

    Then I can include Page numbers, which Im sure you can do in Acrobat, I just don’t know how.

    • Bob
      Bob March 25, 2013 at 5:13 pm - Reply

      Nice use of Bridge, Renea! Thanks for the comment.

      You can add page numbers in Acrobat Pro. It’s under the Document Processing tools.

  18. Ron Romano April 8, 2013 at 11:53 am - Reply

    I just like recording a screen recording using Quick Time of the Content Viewer (on my mac) as I go through each page and show all its bells and whistles and then email (or whatever) that .mov file.

  19. Bob
    Bob April 8, 2013 at 12:06 pm - Reply

    Not a bad idea, Ron, but it’s pretty hard to mark up a movie with changes.

What do you think?

This site uses Akismet to reduce spam. Learn how your comment data is processed.